Compliance Framework

Our commitment to regulatory standards and data security

Our Compliance Commitment

At FleetPanel, we understand that regulatory compliance and data security are critical concerns for transportation companies. Our fleet management solutions are designed with compliance at their core, helping your business meet industry standards while optimizing operations.

We maintain a comprehensive compliance program that addresses various regulatory requirements applicable to fleet management and financial services. This page outlines our approach to compliance and the standards we adhere to.

Data Security Standards

Our systems and processes are designed to protect sensitive business and payment information in accordance with industry best practices and regulatory requirements.

Payment Card Industry Compliance

As a provider of fuel card management solutions that process payment card transactions, FleetPanel maintains strict adherence to Payment Card Industry Data Security Standards (PCI DSS).

PCI DSS Compliance

Our fuel card management system is certified PCI DSS compliant, ensuring that all card data is processed, stored, and transmitted with the highest level of security. Our compliance includes:

  • Maintaining a secure network with properly configured firewalls
  • Protecting cardholder data through encryption and secure storage practices
  • Regular vulnerability management and security testing
  • Strong access control measures and authentication requirements
  • Regular monitoring and testing of networks and systems
  • Maintaining a comprehensive information security policy

Data Protection and Privacy

FleetPanel is committed to protecting the privacy and security of all data processed through our systems, including personal information, transaction data, and fleet operation details.

Data Protection Measures

Our data protection framework includes:

  • Compliance with relevant data protection regulations
  • Implementation of appropriate technical and organizational measures to secure data
  • Data minimization practices to collect only necessary information
  • Regular data protection impact assessments
  • Clear data retention policies and secure deletion procedures
  • Comprehensive data breach response plan

Financial Reporting and Transparency

Our expense management and reporting tools are designed to help transportation companies maintain accurate financial records and facilitate compliance with financial reporting requirements.

Financial Compliance Features

FleetPanel supports financial compliance through:

  • Detailed transaction records with comprehensive audit trails
  • Customizable reporting tools that align with financial reporting requirements
  • Secure storage of financial records for required retention periods
  • Integration capabilities with accounting systems to ensure data consistency
  • Role-based access controls for financial information

Industry-Specific Compliance

We understand that transportation companies face unique regulatory requirements. FleetPanel is designed to support compliance with industry-specific regulations.

Transportation Industry Compliance

Our solutions support compliance with:

  • Fuel tax reporting requirements (IFTA)
  • Electronic logging device (ELD) integration capabilities
  • Vehicle maintenance record keeping
  • Driver qualification file management
  • Documentation for regulatory inspections

Compliance Certifications and Audits

FleetPanel undergoes regular third-party audits and assessments to verify our compliance with relevant standards and regulations.

Our Certifications

FleetPanel maintains the following certifications:

  • PCI DSS Level 1 Service Provider
  • ISO 27001 Information Security Management
  • SOC 2 Type II

These certifications are renewed regularly through comprehensive audits conducted by accredited third-party assessors.

Continuous Compliance Monitoring

Regulatory requirements evolve over time, and FleetPanel is committed to maintaining awareness of changes that may impact our services or our clients' compliance obligations.

Compliance Monitoring Program

Our continuous compliance monitoring includes:

  • Regular review of relevant regulations and standards
  • Proactive system updates to address new compliance requirements
  • Ongoing staff training on compliance matters
  • Regular internal compliance assessments and gap analyses
  • Client notifications regarding significant regulatory changes

Compliance Support for Clients

We are committed to supporting our clients' compliance efforts through our services, documentation, and expertise.

How We Support Your Compliance

FleetPanel supports client compliance through:

  • Comprehensive documentation of security and compliance measures
  • Customizable reports to support regulatory reporting requirements
  • Expert guidance on compliance-related features and best practices
  • Regular system updates to address evolving compliance requirements
  • Dedicated compliance support resources

Contact Our Compliance Team

If you have questions about FleetPanel's compliance program or how our solutions can support your company's regulatory requirements, please contact our compliance team:

Email: compliance@fleetpanel.shop
Phone: +1 (212) 555-8766

For general inquiries about our services, please visit our Contact page.

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